Rates & Inventory Management for Hotels
One reliable source of truth for your rooms, rates and availability – connected to your website, OTAs and partners. When rates and inventory are fragmented, mistakes become expensive. Bigmedia24 helps hotels and groups structure, control and distribute their rooms and prices from a single, coherent setup – so every channel sees the right offer at the right time.
Why Rates & Inventory Need a Single Source of Truth
Without a clear central system, hotels often face:
• conflicting rates across website, OTAs and partners
• overbookings or artificially closed dates
• manual workarounds and last-minute fixes
• confusion about which channel “owns” a specific rate
A solid rates and inventory setup reduces errors, protects your revenue and makes your distribution strategy easier to implement.
Clean Rate Plan Architecture
Bigmedia24 works with you to design a clear rate plan structure that supports your strategy instead of fighting it:
• base rates and derived rates defined logically
• rate fences for different segments (public, corporate, packages, etc.)
• distinct but connected rate plans for website and OTAs
• clear rules for promotions, discounts and minimum stays
This architecture becomes the backbone of your pricing and distribution.
Inventory Control Across Channels
Your availability is one of your most valuable assets. We help you:
• define which room types and allotments are available on which channels
• set up consistent close-out and restrictions rules
• avoid overselling or under-selling on key dates
• align inventory decisions with revenue and marketing actions
With the right setup, your website and strongest partners always see the availability they need.
Connectivity, Channel Manager & PMS
Rates and inventory only stay consistent if systems talk to each other reliably. Bigmedia24 supports setups where:
• your PMS, channel manager and booking engine share consistent data
• rate and inventory changes propagate quickly to all connected channels
• mapping between room types and rate plans is clean and documented
• errors or disconnects are quickly visible and actionable
We can review your existing connectivity stack and identify weak points.
Rules, Automation & Safeguards
Good automation supports your team instead of surprising it. We help define rules and safeguards such as:
• minimum and maximum rates per room type or season
• automatic restrictions for high-demand dates
• alerts when channels drift from desired pricing or inventory
• structures that make manual overrides traceable and reversible
This combination of automation and control reduces risk while saving time.
Aligning Rates & Inventory with Your Direct Strategy
Rates and inventory management is not just about avoiding mistakes – it is central to your direct booking strategy. We support you in:
• ensuring your direct channel has competitive, clearly positioned offers
• using packages and value adds to differentiate direct bookings
• deciding how much inventory to make exclusive to your website
• coordinating promotions across website, OTAs and partners
The goal is a distribution mix where direct bookings are intentionally supported by your rate and inventory decisions.
Implementation & Ongoing Support
A cleanup of rates and inventory is best done in structured steps:
• audit of your current rate plans, inventory rules and mappings
• design of a simplified, future-proof architecture
• implementation in your PMS, channel manager and booking engine
• testing with selected dates and scenarios before full rollout
• documentation and, if needed, training for your revenue and reservations teams
Bigmedia24 can also support you with periodic reviews to keep the structure healthy.
How to Get Started with Bigmedia24
To explore how we can improve your rates and inventory management, open the chat and start with “Rates & Inventory”. Tell us:
• which PMS, channel manager and booking engine you use
• how many properties you operate
• your main pain points (for example, overbookings, inconsistencies, manual work)
We will outline a practical plan for simplifying and stabilising your setup.
Legal Contact Details
For legal and formal correspondence, you can reach us at:
Bigmedia24 Dynamics Ltd.
51 Bracken Road
Sandyford, D18 CV48
Dublin, Ireland
Phone (Ireland): +353 1 578 8066
Phone (USA): +1 306 261 9933
Email (legal use): support@bigmedia24.com
Website: https://bigmedia24.com
For operational support, tickets and day-to-day requests, please start via the chat (bottom-right) so we can route your case into the Ticket System and Support Portal where appropriate.
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FAQs about Rates & Inventory Management
Do we need to change our PMS or channel manager to work with Bigmedia24?
Not necessarily. We first analyse what is possible with your existing systems. In many cases, the main issues come from structures and mappings rather than from the tools themselves. Only if there are fundamental limitations will we discuss alternative solutions.
Can you help a multi-property or group setup?
Yes. A clear, scalable rate and inventory architecture is especially important for groups. We can design frameworks that allow central control while respecting local differences in properties and markets.
How long does it take to clean up our rates and inventory?
The timeframe depends on how complex your current setup is and how many channels are connected. A focused single-property project can be addressed relatively quickly; multi-property or heavily layered setups require more time and careful planning. We will provide a realistic timeline after an initial audit.
Will this reduce our team’s manual workload?
That is one of the main goals. By simplifying the structure and applying sensible rules and automation, your team will spend less time firefighting and more time on strategic revenue decisions.
Yes. Our content is delivered in a structured format that your team can maintain and update. If needed, we can provide guidelines and training so your team feels comfortable making changes.
In many cases, yes. Even small properties benefit from appearing as the official direct booking option in Google. Whether it makes sense for you depends on your typical demand, average booking value and competitive environment – something we can quickly review together via chat.
Need to create or follow up on a ticket?
Open the Bigmedia24 chat in the bottom-right corner of the website, start your message with “Ticket” and briefly describe your request. We’ll create or update the ticket for you and guide you through the next steps.
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